Case Study: SIS Implements Virtual Account for Daesang Duc Viet

Every day, a business may process hundreds of incoming bank transfers from customers. When reconciliation is still done manually, accountants spend a great deal of time identifying who paid, updating receivables, and posting entries — while errors remain hard to avoid.

This was exactly the challenge Daesang Duc Viet faced before implementing a Virtual Account solution integrated with SIS ERP SME.

The Challenge

As a food manufacturing and distribution company with a wide customer network, Daesang Duc Viet handles a large volume of bank transfers every day. Manual reconciliation created several difficulties:

• A lot of time spent identifying customers and matching invoices.
• Reconciling receivables between the bank and the ERP through many manual steps.
• Errors were prone to occur during data entry and posting.
• Slow updates on payment status for the sales department.
• Difficulty for management in tracking cash flow in real time.

SIS's Solution

After a business process survey, SIS implemented a solution connecting Virtual Account – Bank API – SIS ERP SME to automate the collection and reconciliation process.

The system automatically:

• Receives transaction data from the bank.
• Identifies customers based on their Virtual Account information.
• Reconciles receivables.
• Updates payment status directly on the ERP.

As a result, processing time is significantly reduced, dependence on manual work is lowered, and the accuracy of financial data is improved.

Value Delivered

After integration, the company achieved several clear improvements:

• Automated collection reconciliation process.
• Bank and ERP data synchronized on a single platform.
• Reduced errors in data entry and posting.
• Fast, accurate receivables updates.
• Real-time visibility into collections and cash flow for management.

Beyond solving an immediate problem, the solution also lays the foundation for the company to expand its financial management operations in the future.

Tailored to the Business's Specific Needs

Alongside the Virtual Account integration, SIS also developed several features specifically requested by Daesang Duc Viet, such as:

• Standardizing the sales process.
• Adding Cost Center-based management.
• Designing specialized management reports.
• Expanding bank API integration in phases.

The implementation was carried out based on the company's actual operating processes, rather than applying a one-size-fits-all packaged ERP model.

The Daesang Duc Viet project shows that integrating Virtual Account with SIS ERP SME not only automates collection reconciliation but also improves financial management effectiveness and standardizes operating processes.

With over 20 years of ERP implementation experience, SIS is able to analyze business processes, develop custom features on request, and integrate with many external systems such as banks, e-invoicing, and industry-specific software — helping businesses build a flexible management foundation that is ready for digital transformation.