Timekeeping Module

Timekeeping isn't just a step for recording employee working hours — it's also the foundation for many important management activities such as payroll, overtime control... ...

Product information

Timekeeping isn't just a step for recording employee working hours — it's also the foundation for many important management activities such as payroll, overtime control, productivity evaluation, and labor-cost management. When timekeeping data is processed manually or stored across many different systems, an enterprise easily runs into timesheet discrepancies, spends a lot of time reconciling, and struggles to control labor discipline.

SIS Accounting Online's Timekeeping module helps an enterprise digitize the entire working-time management process on a unified platform. Data from shifts, time clocks, leave, and overtime is updated automatically, synced with the HR, payroll, and accounting systems, improving management effectiveness and significantly reducing administrative workload.

Flexible shift management suited to each enterprise model

Every enterprise has different operating characteristics. While office staff usually work fixed administrative hours, manufacturing, retail, logistics, or service enterprises organize many shifts at different times.

Managing a work schedule with Excel or manual spreadsheets isn't just time-consuming — it's also prone to error when calculating timesheets and payroll.

SIS Accounting Online lets an enterprise set up and manage many types of shifts on the same system, suited to any operating model.

The system supports declaring a wide range of shifts:

Administrative shift.
Production shift.
Night shift.
Rotating shift.
Part-time shift.
Seasonal or project-based shift.

Each shift can be configured in detail with a start time, end time, break time between shifts, rules for arriving late or leaving early, or a coefficient applied to each shift type.

Beyond just setting up shifts, an enterprise can also assign shifts by department, employee, or operating stage. This is especially useful for enterprises with many branches or that frequently change work schedules.

Thanks to centrally managed data, the HR department can easily track each employee's work schedule, reduce errors when aggregating timesheets, and create an accurate foundation for payroll calculation afterward.

Automating timekeeping, reducing manual steps

As headcount grows, aggregating data from many time clocks or many Excel files becomes a time-consuming task. Just one small data-entry error can affect the timesheet and an employee's benefits.

SIS Accounting Online automates the entire timekeeping process through the ability to connect directly with time-clock systems.

Data such as:

Clock-in time.
Clock-out time.
Number of clock-ins.
Each employee's work history.

syncs automatically to the system. When needed, an enterprise can also import data from Excel to support migration or syncing with other data sources.

After receiving the data, the system automatically reconciles it against the registered shift to determine:

On-time arrival.
Late arrival.
Early departure.
Full attendance.
Insufficient attendance.
Overtime.

Instead of checking each data row manually, the HR department can track the entire timesheet on a single screen. This not only significantly reduces processing time but also improves the accuracy of data used for payroll and HR management.

More transparent control of labor discipline

Timekeeping data doesn't just serve payroll — it also reflects how well employees comply with work rules. If an enterprise lacks an effective tracking tool, assessing late arrivals or early departures tends to be subjective and lack a basis.

SIS Accounting Online's Timekeeping module automatically compares actual clock-in/out times against the configured shift to record:

Minutes late.
Minutes leaving early.
Frequency of violations.
Each employee's work status.

A manager can analyze data across many dimensions such as employee, department, branch, or time period. This lets an enterprise easily identify units with a high violation rate and take timely corrective measures.

More importantly, all data is recorded automatically by the system, ensuring objectivity and transparency. This is a basis for building a professional working environment, while also supporting KPI evaluation and employee performance based on real figures rather than subjective judgment.

Centralized leave management, proactive workforce planning

Leave is an employee's entitlement, but it also directly affects HR planning and work progress if not tightly managed.

SIS Accounting Online lets an enterprise manage all leave data on the same system, letting both employees and managers easily track leave balances as well as each individual's leave status.

The system supports managing:

Annual leave.
Paid leave.
Unpaid leave.
Public holidays.
Compensatory leave.
Business-trip leave.
Leave types per the enterprise's own regulations.

All information on leave days used, remaining days, or carried-over leave is updated automatically. A manager can quickly grasp the HR situation at each point in time to proactively arrange work and allocate resources appropriately.

Centralized management also significantly reduces administrative workload for the HR department, while ensuring employee entitlements are tracked transparently and accurately.

Effective overtime management, optimizing labor cost

Overtime is a common solution that helps an enterprise meet production progress, orders, or peak periods. However, if not tightly controlled, overtime can drive up HR cost and complicate payroll calculation.

SIS Accounting Online helps an enterprise standardize the entire overtime management process, from registration and approval to recording and aggregating data on the same system.

The system supports managing in detail:

Overtime period.
Number of hours registered.
Related shift.
Employee or group of employees involved.
Approval and execution status.

A standout feature of the system is its ability to reconcile registered overtime data against actual timekeeping data. Only cases that fully meet the conditions are recorded as overtime, helping limit errors and ensure transparency during payroll calculation.

Through consolidated reports, a manager can quickly assess which departments frequently need overtime, labor-cost trends, and each department's resource-utilization level. This is an important basis for adjusting the production plan, allocating personnel, or building a suitable recruitment strategy.

Automatic attendance calculation, shortening payroll processing time

For the HR and accounting departments, aggregating the month-end timesheet is usually one of the most time-consuming tasks. When timekeeping, leave, business-trip, and overtime data are managed separately, the attendance-calculation process is prone to error and causes many payroll issues.

SIS Accounting Online automatically aggregates data from all related operations to build an accurate, consistent timesheet.

The system syncs data from:

Actual timekeeping.
Shift.
Leave.
Public holiday, compensatory leave.
Business trip.
Overtime.
Late arrival and early departure.

From there, the software automatically calculates many different attendance types such as actual working days, paid-leave days, holiday days, business-trip days, unpaid leave, overtime hours, and payroll-basis attendance.

All data is managed on the same platform, letting the HR department, accounting, and leadership use a single shared data source. This not only reduces period-end processing time but also limits disputes related to the timesheet and payroll.

A multi-dimensional timekeeping reporting system supporting HR management

Timekeeping data delivers maximum value when leveraged for management rather than only used for payroll.

SIS Accounting Online provides a reporting system updated in real time, helping an enterprise track its HR situation from many different angles.

Typical reports include:

Consolidated timesheet.
Clock-in/clock-out time report.
Late arrival/early departure report.
Leave report.
Overtime report.
Report of employees working that day.
Consolidated attendance report by department.

A manager can analyze data by employee, department, branch, time, or work type. This makes it easy to identify unusual trends such as a rising rate of late arrivals, prolonged overtime, or an understaffed department.

This data not only supports assessing rule compliance but also helps an enterprise optimize its labor-use plan, improve productivity, and more effectively control HR cost.

Connecting timekeeping with the HR and payroll system

One of SIS Accounting Online's big advantages is the ability to link data between the Timekeeping module and other modules in the system.

Information from the timekeeping process automatically syncs to:

HR records.
Leave management.
Payroll calculation.
KPI evaluation.
Payroll accounting.
Management reports.

Linking data lets an enterprise eliminate repeated data entry, while ensuring every department works from the same unified data source.

Instead of processing each operation separately, an enterprise can build a closed-loop management process from shift management → timekeeping → leave → overtime → attendance calculation → payroll → management reporting. This not only reduces errors but also increases coordination effectiveness between HR, accounting, and leadership.

Digitizing working-time management with SIS Accounting Online

As an enterprise grows, timekeeping is no longer simply an administrative operation — it becomes a foundation for HR management, cost control, and improving operating effectiveness.

SIS Accounting Online's Timekeeping module helps an enterprise build a synchronized working-time management process on a unified platform, from shift management and time-clock connectivity to tracking leave, controlling overtime, automatically calculating attendance, and providing real-time management reports.

The standout benefits an enterprise receives include:

Flexibly managing many shifts suited to each operating model.
Automatically syncing data from time clocks, reducing manual entry.
Transparently controlling late arrivals, early departures, and overtime.
Centralized leave management, proactively coordinating HR.
Accurate automatic attendance calculation, shortening payroll time.
Providing a multi-dimensional reporting system to support management.
Syncing data with the HR, payroll, and accounting modules.

Beyond helping the HR department reduce pressure in timekeeping and attendance calculation, SIS Accounting Online's Timekeeping module also helps an enterprise shift from administrative management to data-driven human-resource management. This is an important foundation for improving labor productivity, optimizing cost, and driving digital transformation in enterprise management.