Fixed Assets Module

Product information

Fixed assets are an important resource for an enterprise, directly affecting production capacity, operating cost, and investment effectiveness. However, many enterprises still manage assets in Excel or disconnected software, making it time-consuming to track changes, calculate depreciation, and conduct stocktakes, while risking data discrepancies.

SIS Accounting Online's Fixed Assets module helps an enterprise digitize the entire asset lifecycle on a unified platform. From recording assets and calculating depreciation to transfers, disposal, and management reporting, everything is processed automatically and synced with the accounting, purchasing, and costing modules, helping an enterprise improve management effectiveness and optimize investment cost.

Standardizing asset data right from initial recording

Effective asset management starts with building complete, accurate data as soon as an asset is put into use. If information is scattered across purchasing, accounting, and using departments, an enterprise struggles to track, take stock of, and reconcile assets.

SIS Accounting Online lets an enterprise manage all asset information on a centralized database, ensuring every change is updated consistently throughout the asset's useful life.

The system supports recording various ways an asset originates, such as:

New purchase.
Self-built or self-manufactured.
Received as capital contribution.
Received as handover or gift.
Internal transfer.

For each asset, an enterprise can store full information such as:

Original cost.
Useful life.
Depreciation method.
Managing department.
Related project or construction work.
Usage status.
Attached records and documents.

Standardizing data from the start doesn't just let accounting manage original cost accurately — it also builds the foundation for tracking investment effectiveness, taking stock of assets, and preparing financial statements later.

Automatic depreciation calculation per accounting regulations

Fixed-asset depreciation directly affects cost, cost price, and business results. When done manually, an enterprise often spends a lot of time calculating and is prone to errors if assets change during the period.

SIS Accounting Online's Fixed Assets module automatically calculates depreciation using legally permitted methods, ensuring accuracy and saving significant processing time.

The system supports:

Straight-line depreciation.
Declining-balance depreciation.
Units-of-production depreciation.

An enterprise can flexibly set the appropriate method for each asset group and type of operation.

In addition, the system also supports:

Calculating depreciation monthly, quarterly, or annually.
Automatically handling asset increases and decreases within the period.
Allocating depreciation by actual usage time.
Recalculating depreciation value when the original cost is adjusted.

Automating the depreciation-calculation process not only eases pressure on the accounting department but also ensures figures stay consistent across accounting periods.

Automatic depreciation-cost allocation and accounting sync

After calculating depreciation, allocating the cost to the right management object is important for correctly calculating cost price and assessing each department's operating effectiveness.

SIS Accounting Online automatically handles the entire process, from depreciation calculation to posting and cost allocation, without manual processing.

The system can:

Automatically generate accounting entries.
Allocate depreciation cost.
Sync data to general accounting.
Connect with the costing module.

Depreciation cost can be allocated by various criteria such as:

Department.
Project.
Construction work.
Cost center.
Cost-collection object.

This lets an enterprise easily determine each activity's actual cost, supporting cost-price calculation and asset-investment effectiveness assessment.

Especially for a manufacturing, construction, or multi-project enterprise, automatic allocation significantly reduces period-end processing time and limits errors when gathering costs.

Tracking assets from multiple management angles

As the number of assets grows and they're distributed across many locations, managing a plain asset list no longer meets management requirements.

SIS Accounting Online lets an enterprise track assets from multiple angles on the same data system.

A manager can look up by:

Using department.
Branch.
Construction work or project.
Asset group.
Usage status.
Asset origin.

All information on location, transfer history, operating status, and remaining value updates in real time.

This lets an enterprise quickly determine where an asset is being used, which department manages it, and its actual utilization level.

Centralized management also makes stocktaking simpler, limiting loss and improving transparency in asset management.

Managing asset changes throughout the useful life

During operations, fixed assets don't just arise new — they continuously change through transfer, upgrade, disposal, or sale. If these changes aren't fully updated, an enterprise struggles to control actual asset value, and discrepancies easily arise between the books and actual usage.

SIS Accounting Online lets an enterprise manage all asset changes on the same system, ensuring every change is fully recorded and synced with accounting data.

The system supports operations such as:

Transferring assets between departments or branches.
Disposing of assets.
Selling assets.
Writing off damaged or unused assets.
Adjusting original cost after upgrade or renovation.

When an operation occurs, the system automatically:

Updates the original cost and remaining value.
Adjusts accumulated depreciation.
Calculates disposal gain or loss.
Generates related accounting entries.

This automated process significantly reduces manual workload while ensuring financial figures stay accurate and consistent across modules.

Depreciation allocation by project and cost center

For a manufacturing, construction, or multi-project enterprise, depreciation cost makes up a significant share of the cost-price structure. If allocated to the wrong object, an enterprise struggles to determine actual cost and assess each project's effectiveness.

SIS Accounting Online lets you flexibly allocate depreciation cost across various management objects.

The system supports allocation by:

Department.
Project.
Construction work.
Cost center.
Cost-collection object.

This lets an enterprise control asset cost down to each activity, rather than only tracking it at the overall level.

For example, production machinery can be allocated per production line, transport vehicles per delivery route, or construction equipment per construction work.

Automatic allocation not only helps calculate the correct product/service cost price but also provides a basis for assessing asset-utilization effectiveness and optimizing future investment plans.

A real-time asset reporting system

Asset management becomes more effective when an enterprise can track all information through continuously updated reports instead of manually compiling them at period-end.

SIS Accounting Online provides a visual fixed-asset reporting system, supporting both accounting operations and management.

Key reports include:

Fixed-asset catalog.
Asset cards.
Fixed-asset tracking ledger.
Depreciation calculation sheet.
Asset increase/decrease report.
Depreciation-allocation report.
Asset-usage status report.

Users can mine data by various criteria such as:

Department.
Branch.
Project.
Construction work.
Asset group.
Time period.

Beyond aggregating figures, the system also lets you drill down quickly from a report to each asset or related document. This shortens the accounting department's reconciliation time while making audits and tax settlement more convenient.

For leadership, real-time management dashboards also help track total asset value, depreciation cost, and each unit's asset-utilization effectiveness without waiting for period-end reports.

Connecting asset data with the entire ERP system

One of SIS Accounting Online's strengths is the ability to link data between the Fixed Assets module and other modules on the same platform.

The system is directly connected to:

Purchasing.
Warehouse.
General accounting.
Cost and cost price.
Projects and construction work.
Cash management.
Management dashboard.

When an asset-purchase operation occurs, data automatically syncs from the purchase invoice through to stock intake, asset recording, and accounting entries. Similarly, when depreciation or an asset adjustment is performed, every change updates simultaneously to related modules.

Entering data once but using it throughout the system helps an enterprise:

Eliminate duplicate data.
Reduce data-entry errors.
Standardize the operation-processing workflow.
Shorten period-end processing time.
Ensure data stays consistent between departments.

This is an important foundation for an enterprise to build a centralized asset-management model, ready to scale up in the future.

Comprehensive enterprise asset management with SIS Accounting Online

Fixed-asset management isn't just an accounting operation — it's also an important part of an enterprise's resource-management strategy and cost control.

SIS Accounting Online's Fixed Assets module helps an enterprise digitize the entire asset lifecycle — from recording, depreciation, transfer, and disposal to management reporting — on a unified platform. Data is updated in real time and tightly connected with the accounting, purchasing, costing, and enterprise-management modules.

The standout benefits an enterprise receives include:

Standardizing asset data right from initial recording.
Automatic depreciation calculation per accounting regulations.
Fully managing asset increase, decrease, and adjustment operations.
Flexible depreciation-cost allocation across various management objects.
Real-time asset and utilization tracking.
A visual reporting and Dashboard system.
Syncing data across the entire ERP system, reducing data entry and limiting errors.

Beyond helping accounting manage assets accurately, SIS Accounting Online's Fixed Assets module helps an enterprise mine asset data for management, optimize investment effectiveness, and strengthen management capacity through digital transformation.