Payroll Management Module

Connecting timekeeping and payroll data

Payroll accuracy directly depends on timekeeping data. If attendance days, working hours, or overtime are aggregated manually, an enterprise will have to spend a lot of time checking and reconciling before completing the payroll.

SIS Accounting Online's Payroll Management module connects directly with timekeeping data, letting information update automatically as soon as it arises.

The system syncs many types of data such as:

• Actual attendance days.
• Working hours.
• Overtime.
• Leave.
• Public holidays.
• Leave under insurance benefits.

All data is processed automatically and passed directly into the payroll-calculation operation without re-entry. This significantly reduces month-end processing time while ensuring payroll accuracy.

Thanks to this closed-loop process, an enterprise also limits disputes related to attendance days, increases transparency in management, and builds trust with employees.

Automating payroll calculation per the enterprise's policy

Every enterprise has a different pay mechanism depending on its field of operation and management model. Applying many payroll formulas in Excel usually costs the HR department a lot of time to update and is prone to error when policy changes.

SIS Accounting Online lets an enterprise build flexible payroll formulas for each HR group or job position.

The system supports many payroll methods such as:

• Time-based pay.
• Attendance-day-based pay.
• Piece-rate pay.
• Sales-based pay.
• Contract-based pay.
• KPI- or performance-based pay.

Beyond base salary, the system also automatically aggregates other income such as bonuses, allowances, support payments, and benefits per the enterprise's policy.

For advances or deductions, the software also supports centralized management and automatically includes them in the payroll, ensuring completeness and accuracy for each pay period.

Thanks to automation, an enterprise can significantly reduce the time to prepare the payroll while limiting risk from manual data entry or calculation.

Accurate insurance and personal income tax management

Beyond payroll calculation, an enterprise must also fully fulfill obligations related to insurance and personal income tax per current regulations. These operations demand high accuracy and change frequently with legal policy.

SIS Accounting Online lets an enterprise centrally manage all insurance and tax data on the same payroll system.

The system supports:

• Calculating social insurance, health insurance, and unemployment insurance.
• Managing union dues.
• Tracking dependent information.
• Calculating personal income tax per regulations.
• Aggregating data for declaration and settlement.

Automatically linking data between HR records, payroll, and tax significantly reduces workload for the HR department while limiting errors during calculation and reconciliation.

Beyond ensuring employee benefits, an enterprise also improves legal-compliance capability and reduces risk arising in payroll management.

Real-time control of the payroll fund and HR cost

Payroll isn't just an employee's income — it's also one of the costs directly affecting an enterprise's operating effectiveness. If it stops at calculating and paying salaries, an enterprise will find it hard to assess how HR cost is being allocated and whether current resources are being used effectively.

SIS Accounting Online lets an enterprise manage the payroll fund on the same data platform, tracking labor cost from a management perspective rather than only for accounting purposes.

The system supports:

• Tracking the total payroll fund by month, quarter, or year.
• Analyzing payroll cost by department, branch, and unit.
• Managing cost by cost center.
• Allocating labor cost to each project or construction work.
• Comparing payroll-fund changes between periods.

Thanks to the ability to aggregate and analyze data across many dimensions, an enterprise can quickly identify units with unusually rising labor cost, assess HR-utilization effectiveness, and proactively adjust the budget accordingly.

For manufacturing, construction, or project-implementation enterprises, allocating payroll cost by construction work or order also helps accurately determine cost price, improving cost-management effectiveness and optimizing profit.

Real-time payroll reporting, supporting decision-making

At many enterprises, payroll data is only used at payment time. Yet if leveraged effectively, this is important information that helps leadership assess HR-cost trends and build a financial plan.

SIS Accounting Online provides a payroll reporting system updated in real time, letting a manager comprehensively track the labor-cost situation without waiting for period-end aggregation.

Typical reports include:

• Enterprise-wide payroll-fund report.
• Payroll-cost report by department.
• Payroll report by job title or HR group.
• Cost report by project or construction work.
• Insurance and personal income tax report.
• Payroll-fund change report by period.

Beyond aggregating figures, the system also supports analyzing cost-increase/decrease trends, helping an enterprise proactively build a recruitment plan, adjust the budget, and optimize HR structure.

Thanks to continuously updated data, leadership always has accurate information to make fast decisions, instead of waiting for manual reports from many departments.

Connecting payroll data with accounting and finance

One limitation of the traditional management process is that payroll and accounting data are usually processed on different systems. After completing the payroll, accounting has to re-enter data to book the cost and make payment, increasing workload and the risk of figure discrepancy.

SIS Accounting Online solves this by connecting the Payroll module directly with the accounting and finance modules on the same platform.

After the payroll is approved, the system can automatically:

• Book the payroll cost.
• Record allowances and bonuses.
• Book social insurance, health insurance, unemployment insurance, and union dues.
• Track payables to employees.
• Sync data for salary payment.

Linking data means accounting doesn't have to enter data repeatedly, while ensuring figures always stay consistent between the HR and finance departments.

In addition, the system also supports managing the payroll-payment schedule, tracking advances, and controlling cash flow related to personnel. This lets an enterprise fully assess labor cost's impact on its financial situation and proactively build a capital-usage plan.

Accurate, effective payroll management with SIS Accounting Online

As enterprises increasingly focus on operating effectiveness and cost optimization, payroll management is no longer a purely administrative operation — it has become an important part of the financial and human-resource management system.

SIS Accounting Online's Payroll Management module helps an enterprise digitize the entire process, from timekeeping, payroll calculation, insurance, and personal income tax to accounting entries on a unified platform, ensuring data always stays accurate and updated in real time.

The standout benefits an enterprise receives include:

• Automating the payroll-calculation process per enterprise policy.
• Syncing timekeeping, payroll, and HR data.
• Managing social insurance, health insurance, unemployment insurance, and personal income tax per regulations.
• Multi-dimensional control of the payroll fund and HR cost.
• Providing an intuitive real-time management reporting system.
• End-to-end data connectivity between HR, accounting, and finance.
• Reducing errors, shortening processing time, and improving management effectiveness.

Beyond helping an enterprise calculate payroll quickly and accurately, SIS Accounting Online's Payroll Management module also delivers a synchronized HR-finance management platform, helping control labor cost, improve data quality, and support leadership in making decisions based on information updated in real time.