Warehouse Management
ERP warehouse management software helps enterprises control the value and quantity of materials and goods in stock, movement, and material usage, avoiding losses in storage. Create and control receiving/issue vouchers for materials and goods in production and circulation. ...
ERP warehouse management software helps enterprises control the value and quantity of materials and goods in stock, movement, and material usage, avoiding losses in storage. Create and control receiving/issue vouchers for materials and goods in production and circulation.
SIS Warehouse Management supports the following departments:
Planning – Materials – Warehouse Management - Accounting - Leadership.
I. Management process 
The problem to solve is
- Difficulty managing information accurately and in a timely way
- Frequent mistakes from untrained staff — wrong prices, wrong items, wrong quantities recorded
- Handwritten receipts given to customers look unprofessional and lower customer and supplier trust in the store.
- Lost paperwork, and manual or Excel-based calculation is time-consuming and manual
- Losing control of the actual quantity of goods in stock.
- Constantly feeling short-staffed because there's too much work.
- No time for family because of being too busy running the business.
- Wanting to expand the business but afraid of losing control.
- Accounting reports are hard to understand without accounting expertise.
- Feeling unsure about your own sales team.
- No way to produce business-performance reports on demand.
- Hesitant to expand the business into other locations to grow the brand, fearing that distance will make it unmanageable.
1. Regarding goods
- What items are in the store/warehouse? How much is left, and what is its value?
- Unable to control shrinkage because only the received quantity is tracked, not the issued quantity.
2. Regarding cash
- Hard to get accurate information, sometimes even confusing daily/monthly cash receipts and payments, etc.
- No clear separation between business cash and daily personal spending
3. Regarding debt
- Supplier debt isn't tracked in detail, making it hard to reconcile with suppliers, which can cause confusion and hurt the store's or agent's reputation, etc.
- Poorly tracked credit sales debt can lead to losses or create a bad impression for buyers
4. Regarding profit/loss
- Hard to determine how much was sold in a day, week, or month, which items, and how much revenue was generated?
- Unable to accurately calculate profit/loss for each day, month, and year of business
- Profit/loss is miscalculated because the cost price (purchase price) of goods and materials is inaccurate, purchase prices change frequently, and allocating purchasing costs into the cost of goods is difficult, etc.
II. SIS ERP Industry-Specific Warehouse Management Software
Retail entry screen
Wholesale entry screen
Retail invoice template
Sales ledger / Profit-loss by item and date / Sales journal / Cash book / Detailed receivables / Aggregated receivables
Detailed sales report by item
Sales report
- Sales invoice ledger
- Sales/service invoice ledger
- Invoice ledger for a single item
- Invoice ledger grouped by customer
- Invoice ledger grouped by issue type
- Invoice ledger for a customer, by item
- Detailed sales report by item
- Sales figures report by customer, contract, or salesperson
Management reports
- Receivables ledger by invoice
- Detailed receipts ledger by invoice
- Invoice receivables ledger by payment due date
- Sales receipts journal
- Overdue receivables report
- Look up a customer's debt balance
- Sales analysis by time period
- Year-over-year sales comparison
- Sales report grouped by two criteria
- Aggregate consumption report by selling price
Rank top-selling agents
Rank salespeople by sales volume
1. Purchasing
With this feature, you simply enter the type of goods received, supplier, receiving date, purchase price, etc., and the program will produce a purchasing report, payables report, payment report, and more.
Receiving goods / Purchasing services / Returns to supplier / Cash payment / Bank transfer payment
Purchasing report / Aggregated purchases / Purchasing journal / Detailed payables / Aggregated payables / Aggregated goods received-issued-remaining.
2. Warehouse
Track goods and materials received, issued, and remaining. Calculate the cost of goods and materials each time they leave the warehouse: FIFO, monthly average, moving average, or specific identification. The cost-calculation method can be applied down to each individual item or material. Allows negative stock issuance for flexibility in production and business.
- Update receiving vouchers, issuing vouchers, warehouse-transfer vouchers, and other issue types.
- Track real-time and end-of-period inventory.
- Calculate inventory value: monthly average, moving average, FIFO, or specific identification.
- Track item categories in a tree structure.
- Track cost price in VND and foreign currency.
- Manage materials and goods across multiple units of measure
- Manage goods and materials by barcode
- The inventory accounting module links data with the sales accounting, purchasing accounting, cost accounting, and general accounting modules.
3. Cash
Manage and store cash and bank vouchers. Instant fund lookup, cash-flow reporting, receipt/payment management, foreign-currency accounting and tracking, automatic recording of foreign-exchange differences, printing all cash and bank vouchers by machine, tracking payments by invoice or contract. Calculate and track loan interest; record and log all output and input tax information. Cash accounting links with the Purchasing and Sales modules.
4. Reports
Receiving reports
- Receiving voucher ledger
- Receiving voucher ledger for a single item
- Receiving voucher ledger grouped by receipt/issue type
- Receiving voucher ledger grouped by item
- Aggregated goods received
- Goods received report grouped by two criteria
- Receiving voucher ledger grouped by supplier
- Value-of-goods-received report by customer, contract
Issuing reports
- Issuing voucher ledger
- Issuing voucher ledger for a single item/material
- Issuing voucher ledger grouped by customer
- Issuing voucher ledger grouped by job or contract
- Issuing voucher ledger grouped by receipt/issue type
- Issuing voucher ledger grouped by item
- Goods issued report grouped by two criteria
- Value-of-goods-issued report by customer, contract, or issue code
- Aggregated goods issued
- Detailed ledger for an account
- T-account summary for an account
Inventory reports
- Stock card / Detailed item ledger
- Stock card / Detailed item ledger (for a single warehouse)
- Look up the stock quantity of an item
- Aggregated received-issued-remaining
- Inventory report
- Inventory report by warehouse
- Current inventory report
- Opening inventory report
- Monthly average price table
This feature lets users declare basic categories such as item information, customer information, supplier information, user permissions, data validation, etc.
- Opening balance of goods and receivables/payables
- Customer & Supplier list / Customer Group & Supplier Group list
- Item/material warehouse list / Goods list / Goods groups / Price list
- Automatic cost (purchase price) calculation / Carry cost forward to the next year
- Data backup / Data maintenance and validation / User permissions, etc.
- Generate and print barcodes to attach to products
- Attach barcodes to products
Core Reporting System
Revenue management
- Daily revenue management
- Revenue management by time period
- Detailed revenue management
- Aggregated revenue management
- Returned goods management
- Sales report by employee
Debt management
- Aggregated customer receivables
- Detailed customer receivables
- Aggregated supplier payables
- Detailed supplier payables
- Customer debt notice
- Supplier debt notice
Expiration date management
- Detailed expiration-date management for each incoming batch
- Advance warning before expiration date
- Received-issued-remaining management
- Detailed receiving management
- Aggregated receiving management
- Detailed issuing management
- Aggregated issuing management
- Received-issued-remaining management
- Stock card
Cash book management
- Aggregated payments
- Detailed payments
- Aggregated receipts
- Detailed receipts
- Receipts/payments balance sheet
- Cash book
Reminder alert system
- Payment-due reminder for customers
- Payment-due reminder for suppliers
- Reminder for customers over their debt limit
- Customer birthday reminder
Automatic inventory alerts
Inventory is flagged based on configured minimum and maximum stock thresholds.
Automatic customer-debt alerts
Based on the customer's debt limit
Automatic data sync over the Internet
Monitor many branches without needing to be physically present, through a remote data-sync system over the Internet.
Flexibility
- Customize the system to your needs and specifics
- Add or remove information fields
- Customize output reports
- Convenient upgrades and product modifications.
- Supports two-way communication with Excel and accounting software.
Accuracy and speed
- The system calculates data based on completely accurate input information
- New-technology processing capability boosts speed
- Maximizes savings on human labor.
Safety and security
- Data is automatically backed up
- User permissions down to each individual function.
- Logs a trail of data deletions and edits
- Logs which users viewed which reports
- Can fully or partially restrict a user's permission to view business reports.
Ease of use and convenience
- Windows-standard system design
- Easy-to-use Vietnamese interface, with reports designed to be clear, easy to understand, and flexible to edit.
- Simple, easy-to-understand language
Multi-format barcode technology
- An item can have multiple codes
- Barcode system following different standards: Barcode128, Barcode39, EAN13, etc.
- Maximum code width is 15 characters
- Supports barcode printing with new technology
- Maximizes savings on human labor, no longer weighed down by an overwhelming amount of work.
- Reassures customers with a professional, precise, and scientific payment method.
- Helps the sales team work more professionally through a scientific management method
- Minimizes management time while ensuring complete accuracy.
- Clear, fast reports anytime.
- Easy to scale up.
- Full control over receiving, issuing, and inventory.
