Task Management
Difficulties in task management: Whether a small, medium, or large enterprise, effective task management is always one of the difficulties for each individual in a company... ...
Product information
Task management will
help your enterprise
Difficulties in task management
Whether a small, medium, or large enterprise, effective task management is always one of the difficulties for each individual in a company specifically and for management levels in general. Some difficulties in task management include:
- Lack of an effective management system: As workload keeps rising, controlling employees becomes harder. Alongside that, the volume of data and information accumulated over the years also causes many management difficulties.
- Lack of synchronization in task management: At many enterprises, work information is usually stored in many different places such as email, Excel files, paper notes, or even in each individual's head. This leads to fragmented information and tools, making finding information and updating progress time-consuming and more difficult.
- Difficulty tracking work progress: The main cause of this difficulty is being unable to track each worker's activity in detail. The consequence is a negative impact on product quality and work progress.
- Difficulty assessing work effectiveness: The lack of suitable task-management software causes significant difficulty assessing performance and proposing new strategic plans. This tool facilitates organizational management and adjusting work activities.
- Failing to control employees' workload and assigning work that doesn't match employees' capability are also difficulties enterprises commonly face.
For the organization
Task management plays an important role in improving an enterprise's operating effectiveness. Specifically:
- Clearly defining goals, tasks, plans, and resources: this creates clarity and direction for the implementation process
- Supervising, coordinating, and evaluating the execution process: this ensures work is carried out per plan and achieves high effectiveness.
- Increasing HR-management effectiveness: task management helps identify and promote positive factors while correcting employees' limitations.
- Improving the organization's operating apparatus: measuring management effectiveness is the basis for proposing solutions to improve the apparatus and operations, raising the organization's effectiveness.
For the manager
A manager grasps employees' capability and skill level, views the entire work-execution process, and measures effectiveness. Specifically:
- Task management helps increase work performance by organizing and managing work effectively. A manager can easily plan work, assign it to employees, and track work progress accurately, ensuring every task is completed on time.
- In addition, by prioritizing and allocating time for important tasks, a manager can ensure work is completed per the organization's priorities and goals.
- Finally, task management provides tools to effectively manage a team. A manager can easily interact with employees, share information, and update work progress. This improves team collaboration and boosts overall work performance.
For the employee
For each individual in an enterprise, managing work from lower to higher levels creates a smoothly processed, coordinated workflow, building a stronger corporate culture.
Boosting work performance: task management lets employees easily view their task list, plan their work, and prioritize tasks, helping them boost their personal work performance.
Task management also lets employees manage their own working time and be self-directed in completing work, increasing confidence and independence at work.
Finally, employees receive periodic feedback on their work performance. Employees can easily view work progress and receive feedback from management, helping them continuously improve and develop their work skills.
Outstanding features of
task management
task management
The project-management feature in SIS ERP Online's task-management software is extremely useful for organizing and running projects and work effectively. With this feature, users can:
- Create new projects, setting basic information such as project name, description, start date, and end date.
- Tag projects with priority and status labels for easy management and distinction.
- Assign tasks and resources, letting users allocate work reasonably and effectively.
- Attach specific tasks to team members, ensuring each task is assigned to the right person and on the right schedule.
The task-management feature at SIS ERP Online isn't just a useful tool — it's also a powerful assistant for organizing and managing work effectively.
- This feature lets users easily create and manage tasks, from assignee, priority, and deadline to other related information. This helps users organize and track their work in a systematic, methodical way.
- Provides tools to track the progress of tasks and work. Information on completion level, time spent, and deadline is updated and clearly displayed, letting users know their work status and flexibly adjust their plan.
- Sends notifications and reminders that keep users updated on upcoming or past events, tasks, and deadlines. This limits the risk of forgetting important work and helps everyone work on schedule.
- Supports team interaction through sharing tasks, assigning work to members, and tracking progress. This facilitates cooperation and teamwork, boosting the project's performance and quality.
Using this feature lets users clearly define each member's role and responsibility during work execution. At the same time, this tool also lets you track each member's activity and work progress, ensuring evenness and effectiveness in assignment and supervision, including:
- Fair task assignment
- Clear work assignment
- Facilitating development
- Accurate tracking and evaluation
- Creating a positive working environment
The work-progress-tracking feature provides an easy-to-use interface for tracking and updating work execution progress. Users can view an overview of task progress as well as completion status quickly and conveniently.
Managing progress and execution status is an important part of ensuring a project is carried out on schedule and effectively. This feature lets users easily identify which tasks need to be prioritized or adjusted, ensuring flexibility in management and a fast response to change.
This tool works like a "KPI scoring machine," helping assess employee work performance accurately and fairly. Users can define evaluation criteria and track work-execution results to adjust and improve the work process.
- Defining evaluation criteria: Clearly define the criteria to be evaluated to ensure work goals and expectations are understood. Criteria can include work achievement, skills, contribution to the team, and other performance standards.
- Setting clear goals: Set specific, measurable goals for each employee. These goals should reflect what's expected from the employee over a given period and be agreed upon in advance.
- Constructive feedback: Provide specific, constructive feedback on an employee's work performance. Emphasize strengths and provide suggestions for improving weaknesses.
- Work scoring: Use a scoring system or scorecard to assess employee work performance. Ensure evaluation criteria are applied fairly and clearly.
Clearly grasping reports and statistical charts on progress and work-execution results is very important for managers to get a full picture of a project's implementation. Through this, they can track and analyze data to make decisions and adjust their work strategy accurately and in time.
Reporting and analysis lets managers:
- Define reporting requirements
- Determine recipients and the report-sending schedule
- Create and distribute reports
- Collect feedback and evaluation
Why choose SIS ERP ONLINE
Data is secured and automatically backed up
Your enterprise's data will be stored securely in the cloud and automatically backed up regularly in case of an incident.
Necessary security measures for your SIS ERP Online system include: access management, data encryption, data backup, software updates, firewall, …
Easy to deploy and use
With a cloud-based deployment model, SIS ERP ONLINE can be deployed quickly, with no need to install software on your enterprise's server. The user interface is also easy to use.
Suited to multiple devices — as long as there's an internet connection, it can be used. Suited to adapting to any flexible remote-working need.
Save cost
SIS ERP ONLINE is a cloud-based solution, so there's no need to invest in on-premise IT infrastructure, saving on initial cost.
Here, data is stored in an integrated database, letting you experience fast processing and helping you be more decisive in decision-making.
Scalable and flexible
SIS ERP ONLINE can scale usage per an enterprise's needs, adding users or expanding features when needed.
With this feature, any enterprise needing to expand its business scale can be accommodated with a high number of users and a large database.
Save time and manpower
Process automation lets many tasks be automated, saving time and reducing errors.
Information is updated and shared quickly between departments, strengthening coordination. Staff working in smooth coordination helps improve work performance.
Easy integration
The ability to connect with other applications is an advantage of web-based SIS ERP Online.
The web-based ERP system can easily integrate with other applications such as email, Google Drive, accounting software, timekeeping software, etc. This integration helps boost work effectiveness for an enterprise.
Frequently asked questions
Yes, SIS ERP SME can integrate with many other pieces of software such as CRM, HRM, MES, SCM, BI, accounting, sales, etc. to form an overall management system.
The benefits of integrating ERP with other systems include:
- Improving data continuity and accuracy
- Increasing automation capability
- Improving management effectiveness
- Improving the customer experience
- Optimizing the supply chain
- Improving competitiveness
Data in SIS ERP Online is stored securely in the Cloud and can be accessed from many different devices via internet access. This is a major development step for ERP and also the usage trend for many enterprises today.
Some advantages of storing data in the Cloud at SIS ERP Online include:
- Storing data securely
- No initial infrastructure investment cost
- Connecting and retrieving data anytime, anywhere via the internet
- Compatible with multiple devices
SIS ERP Online is designed to be customizable, usable on any machine configuration, any device — you just need an internet connection. It supports fast data entry and effective information management with a minimalist design that's easy for any user to understand.
As such, this is an ERP version considered suited to every type of configuration and doesn't require an outstanding system by today's market standards.
